Advantages of Using E-Signature for Remote Workforce

In today’s digitally connected world, remote work has become an important part of global business. After the onset of the COVID-19 pandemic, companies switched their scope of operations. The majority of them had to close offices and engage their staff from remote locations such as homes. However, the problem of getting signatures and credentials verification became challenging.

For this purpose, companies started exploring e-signature technology invented by renowned manufacturers like Kofax. While e-signature technology was already present, its usage saw a significant increase post-pandemic. With it, businesses can enable their remote workforce to sign documents and essentials from anywhere in the world easily and safely.

If you also have virtual teams, then keep reading this article further to learn about the disadvantages of using e-signatures for a remote workforce.

Top 6 benefits of using e-signatures for remote staff

Electronic signatures or e-signatures for short is a technology that enables people to digitally sign and verify credentials. In contrast to physical paper-based signatures, it is convenient, cost-effective, and highly secure. Not only does it let your remote staff sign important segments or paperwork digitally but also saves precious time in the process.

Let’s delve deeper to explore the top benefits of using e-signatures for remote staff.

1. Swift Identity Management

One of the top benefits of using e-signatures for remote staff is swift identity management. In today’s industrial landscape, fraud and forgery is on the rise. People use malicious and illegal methods to duplicate signs and credentials. They do this to gain access to confidential information or steal monetary funds through illegal means.

However, you shouldn’t let this happen to your remote task force. You can get the best electronic signature technology from renowned manufacturers like Kofax to let your remote teams work safely. When they use electronic signs, each individual can be identified securely. For this, you can contact Kofax UAE suppliers to acquire the best e-signature technology for swift identity management.

2. Boosting Business Productivity

One more benefit of using e-signatures for remote staff is boosting business productivity. Companies and big corporations have been striving to boost their business productivity. For this, they spend and invest billions to simplify things and boost profits.

However, with physical paper-based signatures, they often find them in a closed alley. E-signature lets you boost organizational productivity by streamlining the processes. When things become simple and signatures get approved securely and instantly, remote teams can focus on other tasks to boost productivity.

3. Enhanced Security

Another benefit of using e-signature for remote workforce is enhanced security. E-signatures in comparison to physical paper-based signatures are much more secure. This is due to the fact that multi-factor authentications and data encryption are implemented in such solutions.

Paper-based physical signatures can be copied and forged. E-signatures on the other hand are very hard to copy. The devices use end-to-end encryption to ensure the safe transfer of credentials. This means if someone tries to intercept the digital sign transfer, the data gets scrambled and can’t be read by malicious actors.

Read also: How to test the white screen on different devices

4. Streamlining Workflows

One more on the list of advantages is streamlined workflow. Remote teams are always away from the offices. This means, that if any signature is needed, they need to physically visit the official workplace. Other means of sending signatures can’t be used legally and can be forged.

This is where e-signature technology comes in handy. Wherever the teams are, they just need access to the digital signature devices. Once they electronically sign it, the process is approved after verification and reaches the final destination. Not only does this save time but it also lets you streamline the workflow.

5. Environmentally Friendly

Another one on the list of e-signature advantages is that it is environmentally friendly. Electronic signatures are considered extremely environmentally friendly. This is because every digital signature is created in the form of pixels and doesn’t contribute to resource wastage.

Physical signatures on the other hand increase your carbon footprint. From manufacturing paper, pens, and ink to disposing of all the equipment contributes to a lot of pollution. This is why many organizations are switching to e-signature technology for their remote workforce to promote a greener and healthier environment.

6. Cost Effective

The last yet most important benefit of e-signatures is their cost-effectiveness. Physical signatures are costly to process and store. This requires a lot of paper, pens, ink, and procedural tasks. Each document that is created has a lot of cost behind it. Add to that the number of departments the signature will travel through before getting approved or rejected.

However, this is not the case with electronic signatures. Any signature made digitally gets processed electronically. The signature itself gets transferred online and is stored in a digital database. All this technology is reusable and contributes to reduced wastage. You can consult Kofax UAE based distributors to get a cost-effective e-signature solution for your remote staff.

Secure your remote workforce with E-Signatures

Physical signatures are becoming obsolete and companies are exploring newer ways to engage their remote staff securely. With electronic signatures, people can remotely sign documents and get approvals within minutes. Get in touch with a reputable company to secure your remote workforce with e-signatures.